IBM Notes (previously known as Lotus Notes) has come a long way since it was first introduced as a corporate communication platform. It combined email and database functions to help users improve collaboration. Also, IBM Notes has been recognized for offering highly secure business communication services including email, calendar, and scheduling, etc. But, despite the several remarkable features it offers, organizations are moving away from Notes email client to the Outlook email client.

Why Organizations Are Moving Away From IBM Notes?

Major reasons that are pushing organizations to migrate from IBM Notes to Microsoft Outlook are as follows:

  1. Cost – The high set up and maintenance cost of IBM Notes is a major driver behind migration. The outlook is less expensive as it comes pre-installed as part of the Microsoft Office suite. On the contrary, you have to purchase IBM Notes and install it separately in addition to whatever application you have on your computer.
  2. Complexity – Compared to IBM Notes, several users find Outlook a simple and user-friendly email application. Specifically, Outlook’s rich Graphical User Interface (UI) is easy to navigate and use. On the other hand, Notes has a complex interface with difficult to operate menus.
  3. Lack of Familiarity – Microsoft Office is used by almost every organization, businesses, and individuals, which makes Outlook a familiar application among users. Though there’s a lot of functionality to discover in Outlook, the basics are relatively easy to understand for users who have used MS Office. This helps increase employees’ onboarding speed and efficiency. And, not many individuals are familiar with the Notes email client. So making those users understand the basic functionality of Notes email client requires time.
  4. Maintenance – IBM Notes is a complex email application that requires specialized training for maintenance. Comparatively, the maintenance of Outlook email clients is quite simple and easy.

Switching from IBM Notes to Outlook necessitates converting Notes Storage File (.nsf) to Outlook PST file format.

How to Convert NSF File to PST File?

Migrating mailbox data to Outlook PST file format can be a complex and time-consuming process. Also, it involves downtime and data loss risk, which can disrupt business operations. Using Stellar Converter for NSF software ensures a seamless transition from Notes Storage File (NSF) to PST without impacting productivity. The software is specially designed to enable users to quickly convert NSF files to PST files while preserving the original hierarchy of the converted mailbox items.

Some of the reasons that make the software the best NSF to PST converter tool are as follows:

Simple and intuitive User Interface (UI)

The easy-to-use UI of the software comes with detailed instructions that help ensures smooth conversion, without any technical assistance and monitoring.

Multiple Saving Options

The software allows saving the converted file in PST as well as other file formats, including EML, MSG, RTF, PDF, and HTML. Also, the Technician variant of the software allows us to directly export the converted file to Office 365, new and existing PST, and Outlook profile.

Previews Converted Mailbox Items

This NSF to PST converter tool provides a free preview of all the converted mailbox items, to help verify data integrity before saving the converted data.

Supports Batch Conversion

The converter tool allows to batch convert multiple NSF files into PSTs in a single process. This saves a lot of time and effort in the conversion process.

Splits NSF File

The software automatically splits a large-sized resultant PST file, which reduces chances of data loss that can happen when the PST file exceeds the permissible limit of (50 GB or less) depending on the Outlook version you are using.

How to Stellar Converter for NSF Software?

The steps to use the software are as follows:

Step 1: Download, install, and open Stellar Converter for NSF software.

Step 2: In Select NSF File window, click Browse to select the NSF file you want to convert.

NOTE: If you do not know the location of the NSF file, click ‘Find’ to search for the file.

Step 3: Once the NSF file is selected, click Convert


Step 4: The software displays the preview of the converted mailbox items of NSF file.

Step 5: Select all or specific mailbox items you wish to convert, and then click Save Converted File on Home menu.

Step 6: In Save As window, select PST under Save As options, and then click Next.

NOTE: Check the ‘Don’t save folder named ‘All’ as it contains duplicate data’ checkbox to avoid conversion of duplicate mailbox items.

Step 7: In Choose Destination window, click Browse to select the location where you want to save the converted file.

NOTE: Use ‘Apply Filter to filter out the converted mails.

Step 8: Click OK.

The converted files will be saved at your selected location.

Bottom Line

Both IBM Notes and Outlook have widely used email applications. But, more and more users today prefer Outlook compared to Notes application. In this post, we have discussed some of the major reasons why organizations are moving from the IBM Notes platform to Outlook. We have also explained how you can achieve a smooth transition from Notes database (NSF) file to Outlook data file (PST) by using Stellar Converter for NSF.